Healthcare providers: How Can you Quickly Reach Patients via WhatsApp?

Digital medicine is more in demand than every before. How are businesses and governments using WhatsApp to meet patient needs?

Due to the Coronavirus, health centers are dealing with an overwhelming number of calls, and patients need immediate attention. What’s the solution?

The appearance of COVID-19 on the scene has put all types of healthcare providers in a dire situation.

According to the Harvard School of Public Health, somewhere between 40% and 70% of the population could contract the virus, and of that total, approximately 20% of the patients will need to be hospitalized.

health care through whatsapp

But does this translate to an over-saturated system?

Let’s look at an example…

According to the same institution, the city of Los Angeles, in the United States, has 19,500 hospital beds. Today around 66% are occupied for various reasons.

This leaves 6600 beds open for new patients, while that part of the country has a population of close to 10 million.

Of those, 12% are over 65, making them part of the population that is most vulnerable to COVID-19.

So the Harvard researchers looked at a moderate scenario, where 40% of the population is infected over a period of 12 months. If that were to happen, the hospitals in Los Angeles would see approximately 647,000 patients with Coronavirus.

The conclusion? They’re going to need 21,600 beds in 12 months, which is 3.3 times the number of beds they have available during that period.

That’s not all. According to a study by DialogTech, given that people are avoiding contact, virtual medical appointments have become the most logical solution.

Between February and March of 2020, searches for remote health care providers increased by 52%.

Furthermore, according to e-commerce data, 50% of the searches for products in their online stores are health related, and there was a 1000% increase in sales for healthcare related items.

whatsapp health

Evidently, health clinics are going to be dealing with an exponential increase in calls, but this raises a lot of questions:

How can they respond to patients immediately?

Is there some way to provide service that is more automated while at the same time personalized?

What have countries like China implemented, where they were the first to lift quarantine restrictions?

let’s start with the last one…

Is the healthcare system overwhelmed?

Before the outbreak, Chinese patients generally went to physical health clinics for care.

What about digital?

doctor through whatsapp

Often we make mistaken assumptions. For example, when I started writing this post I thought that telemedicine was surely already a very popular option in China.

The reality is that, according to a survey by Bain, only 24% of people had used telemedicine at the beginning of the pandemic. In contrast, 64% anticipate using it over the next 5 years.

The Coronavirus sped up digital adoption. As the number of cases grew, online healthcare platforms experienced an unprecedented boom.

Ping a Good Doctor, a healthcare services platform, saw an increase of almost 900% in new users over December 2019. Ding Xian Yuan, an online community for healthcare professionals grew 215% over the same period.

Has this trend held true in the rest of the world?

Geisinger Health, in the United States, recorded a 500% increase in telehealth requests in March.

And problems on this scale require scalable solutions. Based on this need, they trained over 1,000 professionals to handle these calls.

health through whatsapp

Soon it was Providence Health of Washington’s turn. They reconfigured their chatbot to handle various common questions and test related to the symptoms of COVID-19 to allow them to better eliminate false cases and focus on high-priority patients.

The result?

According to the company, they saw 70,000 sessions initiated and over a million messages exchanged between patients and the chatbot during the first months of the outbreak. That was 15 times as many messages.

That’s how a digital solution rose above the others and became the standard for international institutions, governments around the world, and businesses.

The question isn’t whether this will become a trend anymore, but rather how to respond  to patients’ need for instant service.

WhatsApp for healthcare

In March of 2020, the World Health Organization (WHO) launched their official WhatsApp account.

The account included a chatbot in charge of answering various common questions to somewhat alleviate the flood of messages.

Let’s look at governments.

In India, WhatsApp has 96% penetration on mobile apps. In February of 2019 (the latest official data available), the number of active users on the Facebook app climbed over 400 million.

health whatsapp

And what did the government do?

They turned to WhatsApp to raise awareness about the pandemic by setting up a chatbot. Their citizens could now get instant answers to the most common questions about the Coronavirus 24 hours a day. The result? Less congestion on healthcare hotlines.

Soon the trend took off. Governments around the world started to set up channels. They did it in Australia, Germany, the United Kingdom.

But they did it in our part of the world as well…

We have the case of Brazil, where 9 out of 10 doctors communicate with their patients via WhatsApp, according to Cello Health Insight.

When all’s said and done, the major advantage of WhatsApp for the users listed above is the price: $0.

After that, there’s its incredible popularity. By February of 2020, WhatsApp reported 2 billion users worldwide.

That’s not all. In the countries most severely affected by the COVID-19 pandemic, messages on WhatsApp increased by up to 70%.

WhatsApp and healthcare providers: the solution we’re looking for?

Great, but WhatsApp is a tool for individual users.

For companies, there’s WhatsApp Business, which makes the interaction between the two parties official, provides  access to use metrics, and offers a library of predefined responses.

health whatsapp

Specifically, what can you do with WhatsApp Business?

  • Create welcome messages
  • Set up out of office messages
  • Compose quick-replies
  • Create personalized tags
  • Create a catalog of the products you sell

So how are they using this in the healthcare sector?

BAE Negocios did a survey of various dentists, who have one of the riskiest jobs during the pandemic given the fact that they can’t sterilize all the tools they use.

That’s why they decided to use WhatsApp for urgent care and to exchange photos to diagnose issues so they could continue treatment as necessary.

In Argentina, according to Clarin, some health insurers enabled online appointment mode and sent prescriptions via WhatsApp.

Healthcare companies like Omint, Sancor, Medifé, Medicus, and Galeno are moving in the same direction, given that virtual medical appointments and and prescription requests have increased to 10 times what they were earlier in the pandemic.

Here are some of the best use cases:

  • Medical appointments

    We know that virtual medical appointments have shot up. Now imagine someone wants to set up a virtual visit.

    With WhatsApp Business, they can just input their available dates, and you respond with a template saying whether or not those times are available.

    In short, you can automate a process that would normally take a phone call, a conversation with a robotic voice to  hear when is a goof time to call, then a second call to actually make the reservation.

  • Complaints
    Have you ever had an unsatisfied client?

    Even worse, an upset client?

    These clients tend to make more noise than any others on social media, which can damage the image of any company.

    These are the types of message that need an answer the fastest, since the company’s reputation is at stake.

    The result: the client feels taken care of and will see that you’re on their side.

  • Internal communications

    Like any business, your company probably has a variety of departments. When that’s the case, it’s normal for calls to be transferred between departments quite frequently.
    For example, someone calls customer service when they really need to talk to someone in billing.

    WhatsApp is a great tool for efficient, quick, internal  communication, which will help you keep a healthy team.

    But there’s another use case that’s pretty interesting…

    Maybe you’ve noticed that we’ve been repeating the same word a lot: chatbots.

    Using chatbots is new in the healthcare sector.

    One example is Melody, an assistant who analyzes patients’ symptoms, increasing agility in the diagnostic process.

health whatsapp

That way, the chatbot, which is embedded in the Doctor App application (only  available in China) works as a filter for people who aren’t well and could need medical attention.

Another virtual assistant based on artificial intelligence is You.MD, a chatbot that works through an app, and whose answers are validated by doctors.

Setting up a WhatsApp chatbot

Here’s what we wanted to get to…

This is where WhatsApp Business users hit a dead end. The features are good, but limited.

For example, WhatsApp Business doesn’t allow you to set up a chatbot.

That’s where Sirena comes in. The last few months have been pretty busy for us, because, among other things, we launched our Sirena Bots.

Does that mean you can set up a WhatsApp chatbot with Sirena?

Yes it does. We actually call it a task bot because its job is to direct messages to the correct team and give information about when service will be available.

And according to our calculations, implementing task bot can reduce support costs by up to 30%.

But that’s not the only feature that Sirena provides for healthcare providers who want to use WhatsApp with their patients.

We’ll make this simple.

You’re the director of a hospital or clinic. How many phone numbers will you need to serve all your clients? If doctors use their personal numbers, how will you be able to monitor what they say (or don’t) in each conversation? Will you be able to measure performance? Will you generate transactions?

And a more philosophical question: how many “official channels” will your business have? In other words, how will you message them?

Imagine the “Contact us” page for a business having an individual phone number for each head of each department. That would be a little complex.

Let’s keep going. If person A needs to transfer someone to specialist B, how will they do it? “Hi, here’s my colleague’s number, message them and tell them I sent you.”?

It could all be so simple.

Luckily, Sirena takes care of all these questions, because we are one of the few apps that officially integrates with the WhatsApp API.

One of the main features of Sirena is that it allows you to create one centralized WhatsApp line for each team, avoiding the use of personal phone numbers to communicate with patients.


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Nahuel Gomez

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